Here’s a Personal Secretary Job Description you can use or adapt for professional purposes:

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Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative and secretarial support to an individual (such as a senior executive, manager, or professional). The role involves managing schedules, handling communications, maintaining confidential records, and ensuring smooth day-to-day operations for the employer.

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Key Responsibilities:

• Manage the employer’s calendar, schedule appointments, and organize meetings.

• Handle incoming calls, emails, and correspondence; draft replies when required.

• Prepare and maintain documents, reports, and presentations.

• Maintain confidential files and records with discretion.

• Arrange travel, accommodation, and itineraries.

• Act as a point of contact between the employer and internal/external stakeholders.

• Take notes, minutes, and follow up on action items from meetings.

• Assist in personal errands and tasks when required.

• Monitor deadlines, reminders, and ensure timely completion of tasks.

• Perform general administrative duties such as filing, photocopying, and data entry.

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Qualifications & Skills:

• Bachelor’s degree or relevant diploma (preferred but not always required).

• Proven experience as a Personal Secretary, Executive Assistant, or similar role.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools.

• High level of discretion and confidentiality.

• Strong interpersonal and time-management skills.

• Ability to work under pressure and prioritize tasks effectively.

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Work Environment:

• Typically office-based but may include remote tasks.

• Flexible working hours may be required depending on the employer’s schedule.

Traveling must and fresh candidates also welcome.

Good luck